Job Description

Requisition No: 865635 

Agency: Agriculture and Consumer Services

Working Title: OPS HUMAN RESOURCES ASSISTANT - 42901054

 Pay Plan: Temp

Position Number: 42901054 

Salary: $15.00 Hourly 

Posting Closing Date: 12/29/2025 

Total Compensation Estimator 

OPS HUMAN RESOURCES ASSISTANT
(CLASS TITLE: OPS STAFF ASSISTANT)

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY --
THIS IS A PART-TIME OTHER PERSONAL SERVICES (OPS) POSITION***

CONTACT:

Daisy Cook, Phone (352) 395-4775 or Email: [email protected]

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and three (3) years of administrative or clerical work experience.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Possession of a valid Driver License.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained.   Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile) .
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Resumes and other documentation can be attached to provide additional information.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

 

LinkedIn Learning training account.

 

Flexible work schedule available.

 

General Statement: This is an administrative support position in the Human Resources Office that will be responsible for record maintenance, reporting, various administrative tasks, and providing support for the bureaus within the Division of Plant Industry.

JOB DUTIES:

Maintains official and working files for employees, to include both the paper files and electronic files (On Base). Assist with Records' Inventory, to include archiving and disposition of records approved for disposal. Updates and maintains electronic records in People First including driver license and home address, as requested. Uses driver license expiration status report to notify employees and their supervisors of driver license discrepancies. Ensures resolution and updates pertinent records in People First.

 

Requests and receives employee photos. Uses photos to request employee identification and access badges. Notifies employee if payment is required and advises on payment options.

 

Receives and distributes W-2 forms annually. Responds to written requests for verification of employment and records requests.

Receives and distributes paper paychecks to employees. Formats and save a copy of the FLAIR payroll reports. Generates biweekly and supplemental payroll reports and follows up with supervisors and management as needed.

Produces the Welcome New Hires information and employee photos to send to the division Public Information Office by the 5th of each month. Reviews and provides feedback on needed edits/revisions before the final document is published to the Personnel Share Point page. Provides weekly administrative report for all employees who were hired, separated, or moved positions in the previous week.

Provides assistance to employees as needed with tuition waiver/reimbursement, flexible schedule, outside/dual employment applications, and Gator 1 cards. Responds to inquiries from division and department employees, as well as the public, regarding personnel matters.

 

Completes reviews of Department of Management Services phonebook contact information for Plant Industry as requested.

Performs other related duties as directed by management.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge and experience in Microsoft Office Suite (Word, Excel, and Outlook).
• Knowledge and experience with spreadsheets, databases, and web-based programs.
• Skill in performing basic math, writing, and problem-solving.
• Skill in completing and maintaining accurate records. 
• Ability to organize many tasks simultaneously and to follow through on completing tasks within defined timelines.
• Ability to record information and file accurately.
• Ability to maintain confidentiality.
• Ability to effectively communicate, verbally and in writing.
• Ability to work with others in a calm, professional and courteous manner.
• Ability to lift and transport 25 lbs.

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck. 

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit ;
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

• Flexible Spending Accounts; For a more benefits information, visit  ;
• Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to:

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job Tags

Hourly pay, Temporary work, Part time, Work experience placement, Seasonal work, Work at office, Flexible hours,

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